precautions while using securing email

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Precautions while using Securing Email

Take precautions when using Gmail or any other email service.
51. Build a regular
E-mail allows you to foster long lasting relationships. Build a regular, ongoing dialogue with those registrants/participants who appreciate the routine communication. Those who do not can easily opt-out. We can Use a reliable Secondary Email Address-Absolutely no Hotmail accounts for secondary fallback email account people. They still have their stone age era email account expiry plan after certain number days of non usage. So if the secondary email address is Hotmail and is expired, anyone create it back again to receive password reset information. And since webmail providers have this peculiar habit of giving all kinds of hints to remind you of the email address where the password recovery link has been sent, use an uncommon, custom domain or corporate email address that is hard to guess and hack into.
52. Growing your e mail database
E-mail will grow your organization. Maintaining and growing your e-mail database will allow you to fully utilize our services, including free broadcast e-mails and an upgraded version of HTML e-mails (fee applies) in order to reach more participants. Even if a hacker gets hold of the answer to your security question, they cannot use it immediately to reset the password and break into your Gmail account. Password reset with security question is possible only after 24 hours of your account being inactive after receiving the password reset instructions. So for once, checking your mail regularly is a good thing. Also, it will help reset the Hotmail account s expiry date. Unfortunately Hotmail and Yahoo do not have this useful restriction in place.
53. Direct mailing or newsletter
In your next direct mailing or newsletter, include an e-mail solicitation letter, along with a postcard or insert which can be easily filled out and mailed back to your endurance events. We tend to equate e-mail with postal mail in our minds, and most of the time this is fine. We write our messages, send them off, and they are delivered to their destination address as expected. We can send copies to third parties and save a copy for our records. For the purposes of understanding e-mail privacy, though, it is worth keeping in mind that e-mail is different from postal mail in a significant way. Unlike a letter that is carried physically from post box to post office to post office to mail slot, an e-mail message is routed through the Internet by being copied from server to server until it reaches its destination mailbox. Unless it is encrypted (see below) these copies are made in plainly legible text.
54. Make email address a mandatory
Make e-mail address a mandatory field on all printed registration forms. Don t accidentally let others access your account! Keep your password in a safe place, and change it frequently. If you use a cybercafe, take care that nobody is watching you log in, and be sure to click the logout button in your Webmail when you are finished. If you simply close the browser window, the next user might be able to log into your account and you wouldn t even know.
55. Encourage registrants and participants
During walk-in days, encourage registrants/participants to offer their contact information. Use secure connections wherever possible. If you are using Webmail, always ensure the address starts with https:// when you log in - this indicates that the connection between the computer you are on and the Webmail server is secure and private. Similar connections are possible in e-mail programs such as Outlook (look for keywords like Secure SMTP or SSL).
56. Send e mails
When you send e-mails with a call-to-action (such as event registration), ask recipients to forward the message to friends and relatives so they, too, can get involved. Use hosting providers you trust. Since e-mail (unless it is encrypted) is stored in plain text in your mailbox on the server, the technicians managing the server can technically access your e-mail messages, even without knowing your password.
57. Prominently place contact lists
Prominently place contact lists for your endurance events on your homepage. You may also want to include this option on other pages, like news or contact us . Create an anonymous Webmail account. Free online services such as Yahoo! and Gmail do not require you to provide personal details about yourself, so you (and your correspondent) could have secret conversations with relative (but not perfect!) confidence that you are not being overheard and your identity is not known.

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