precautions while using securing email

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Precautions while using Securing Email

Take precautions when using Gmail or any other email service.
41. Enter a subject in the subject bar
Keep your subject line short and make sure that it appropriately summarizes the contents of the email you are sending. Subject lines that use all upper case letters, misuse numbers, or include too many symbols may look like spam emails to your recipients and therefore they may not want to open them. You do not have to put a subject in order to send an email. Leave the subject line blank if you prefer not to add one.
42. Click your cursor in the Body field of the message
This box may not be labelled as anything but will always be the largest block of white space on the new message template. Your email ID and its password are your own confidential information. No company s employee will ever ask you for your password in an unsolicited phone call or email message. The sender is a hacker, no doubt. S/he wants to gain access to your account and send spam emails, like asking money from your contacts or make an unauthorized third party send spam or fraudulent emails to your contact list.
43. Security
At one time Gmail used an unencrypted connection to retrieve user data, encrypting only the connection used for the login page. However, by replacing the URL http://mail.google.com/mail/ with https://mail.google.com/mail/, users were able to force Gmail to use a secure connection, reducing the risk of third-party eavesdropping on user information, such as emails and contacts, which are transmitted in plaintext as JavaScript data in the page source code. Starting in July 2008, it was possible to configure Gmail for HTTPS access only through the Settings - this prevented any insecure access via HTTP. POP3 and IMAP access uses Transport Layer Security, or TLS. At present Gmail now defaults to a secure HTTPS connection.
44. Business email
Email sent by employees through their employer s equipment has no expectation of privacy; the employer may monitor all communications through their equipment. Generally speaking, the factors courts use to determine whether companies can monitor and read personal emails in the workplace include: (i) the use of a company email account versus a personal email account and (ii) the presence of a clear company policy notifying employees that they should have no expectation of privacy when sending or reading emails at work, using company equipment, or when accessing personal accounts at work or on work equipment.According to a 2005 survey by the American Management Association, about 55% of US employers monitor and read their employees email. Evenattorney client privilege is not guaranteed through an employer s email system; US Courts have rendered contradictory verdicts on this issue.
45. Need
The Internet is an expansive network of computers, much of which is unprotected against malicious attacks. From the time an email composed to the time it is read, an email travels through this unprotected Internet, exposed to various electronic dangers.
46. Time sensitive information
E-mail is fast. Time-sensitive information including updates pertaining to events and breaking news can be received within minutes, not days or weeks. If you are a victim of such a scenario, please contact the respective company immediately. Every company has an account verification department. They also provide instant chat support/phone support. By changing your password immediately, you quickly minimize the resulting risk of your Yahoo! account.
47. E mail generates an immediate response
E-mail generates an immediate response. By providing links within your e-mail, you give potential participants the opportunity to register right then and there. You can see the results of your efforts instantly. If you are ever asked for your password in an unsolicited manner or by someone you do not believe to be a representative of Yahoo!/Hotmail/Facebook/gmail, etc., please do not share your password with them and ask them the reason for asking or contact directly the respective company, as they have a separate department to handle such issues, like Yahoo! s mail abuse department.
48. E mail is targeted
You can easily segment your lists into groups so your e-mails go to the individuals who are most likely to respond to that particular message. It s tough to get people to pay attention and be serious about their online identity. An Email account is the first and primary component of your online identity and yet it s the one that is left unguarded the most. Email accounts may be virtual but once hacked, the consequences and damages are very real.
49. E mail is proactive
E-mail is proactive. Instead of passively waiting for participants to visit your Web site, e-mail enables you to aggressively communicate with and educate your existing participants. The problem with a hacked email account is the domino effect. All registrations, purchases, renewals, transactions, password reminders etc. are sent to your email inbox. So once the first domino falls, the entire setup falls apart in one fell swoop. After the jump, we ve rounded up a few tips that can help you secure your email accounts of popular webmail services.
50. Grow your database
E-mail expands your reach. Grow your database by sending information to your participants and encourage them to forward the message onto their own friends and family. Yes, I know this is what every other tech blogger says every single time. But that has never made people any wiser. Even hackers feel insulted when they come across passwords like sweetlove123 , pass@123 and the like. Google is the best when it comes to putting real effort into securing your email account proactively. You can use special characters, numbers, upper and lower case alphabets of almost any length. My Gmail password is between 60 to 80 characters long and my general rule of thumb is to have a password that only the NSA can hack.


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